MeetGeek is your AI meeting assistant. It joins your Zoom, Google Meet, and Microsoft Teams calls automatically, records and transcribes them, and sends a structured summary with highlights and action items the moment the meeting ends — no manual notes, nothing to remember to press.
This guide walks you through setting up your account and recording your first meeting.
Prefer video? Here's a quick overview 👇
1. Sign up
Sign up with your Google (Gmail) or Microsoft (Outlook) account. This one-click setup connects your calendar and gets you into the dashboard immediately — no separate password to create.
2. Get to know your dashboard
Once connected, you land on the MeetGeek dashboard. MeetGeek reads your Google or Outlook calendar and lists every scheduled meeting that has a Zoom, Google Meet, or Microsoft Teams link.
MeetGeek records Zoom, Google Meet, and Microsoft Teams natively. To capture any other platform — or to record without a bot in the room — use the MeetGeek Desktop App.
3. Choose which meetings MeetGeek records
By default, MeetGeek joins and records every meeting on your Upcoming Meetings page. You control this three ways:
Per meeting: flip the toggle next to any meeting to include or skip it.
By rule: in General Settings, set the Automatic Join rule separately for Internal Meetings (people on your email domain) and External Meetings. If several teammates use MeetGeek, set Internal Meetings to Only host so one call isn't recorded by multiple bots.
On demand, for meetings not on your calendar (see below).
How do I record a meeting that isn't on my calendar?
Add MeetGeek to any ad-hoc call three ways:
Paste the Zoom, Google Meet, or Microsoft Teams link into the input form on your Upcoming Meetings page.
Send a calendar invite to [email protected].
Email the join link to [email protected] with the link in the body.
You can also invite the Notetaker straight from your browser with the MeetGeek Chrome Extension — no need to open the app.
Can I record without a bot in the meeting?
Yes. The MeetGeek Desktop App records any conversation straight from your computer — no Notetaker joins the call. Use it to capture platforms beyond Zoom, Google Meet, and Microsoft Teams, to record in-person meetings, or any time you'd rather not have a bot in the room. Recordings land in your MeetGeek dashboard with the same summary, highlights, and transcript you get from bot-recorded calls.
The Desktop App is available for Mac and Windows. See the Desktop App Quickstart Guide to download and set it up.
4. Set your email summary and language
Two settings on the Upcoming Meetings page shape what you get after every call.
Who receives the summary email?
By default, everyone in the meeting gets an email with the summary and a link to the transcript when the call ends. You can change who receives it:
All participants — the default.
Team members only — just people on your email domain, not external guests.
Myself only — you're the sole recipient.
Note: Email summary controls are available from the Pro plan up. They aren't included on the Basic plan.
What language does MeetGeek transcribe in?
Your transcript language defaults to Auto-detect, which picks up the main language spoken in the call.
To change it after a meeting, go to your Past Meetings page, click the three dots next to the recording, select Re-run analysis, and choose a new Main Language. The updated transcript is ready in about 10 minutes.
5. (Optional) Customize your Notetaker
Before your first call, you can adjust how the Notetaker shows up to other participants. Open the Meeting Assistant tab in your account settings to:
Rename the bot — choose Bot, Notetaker, VA, or Assistant.
Edit the recording disclaimer the Notetaker posts when it joins.
Turn on a wrap-up reminder that flags when the meeting's time limit is approaching.
Note: Notetaker customization is available on the Business and Enterprise plans.
📌 MeetGeek is freemium — core features are free on the Basic plan. If you run a lot of meetings and need more, compare plans on our pricing page.
6. Run your first meeting
Join your call as you normally would. The MeetGeek Notetaker joins at the meeting's start time and appears as a participant, so everyone can see the meeting is being recorded.
It's good practice to tell the room MeetGeek is present — a quick "I've got MeetGeek taking notes so we all get a summary after" keeps things transparent.
Tip: Grab one of these 15 short intro templates, or set a standing recording disclaimer at app.meetgeek.ai/settings#notetaker.
When the call ends, MeetGeek processes the recording and sends your summary. That's where the real value starts — highlights, action items, and automated sharing into your other tools.
Need Help?
If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app.
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