Zoom has a few platform-specific behaviors that affect how the MeetGeek Notetaker joins and records your calls. This guide covers how joining works by default, which Zoom link formats are supported, and the Zoom settings that can block or delay the Notetaker.

In this guide:

By default, MeetGeek joins all scheduled Zoom calls found in your calendar — both meetings you host and meetings where you're not the host. In many cases the Notetaker still needs to be admitted into the call by the Zoom host.

To record an instant Zoom meeting now, copy the join link and paste it into the form on the Upcoming Meetings page or the Chrome Extension.

You can also record Zoom meetings directly from your computer with the MeetGeek Desktop App — no bot required, which is useful if the Notetaker can't join (for example, when Zoom's end-to-end encryption is enabled) or if you simply prefer a bot-free recording.

To be recognized by MeetGeek, the join link must be one of the following forms:

The following links are not valid:

The Zoom link must be present in the location, description, or agenda field of the calendar event (or in the email body / text pasted into the ad-hoc form on the Upcoming Meetings page).

The Notetaker joins Zoom calls as a participant at the scheduled start time. You don't need to join yourself — it joins and records independently. By default, the Notetaker is named after you.

The Notetaker waits up to 15 minutes for at least one non-bot participant to join before it starts recording. Once recording begins, it posts a recording disclaimer in the chat — your confirmation that recording started successfully. On the Business plan, the disclaimer message can be customized from the Settings page (it has a fixed beginning and customizable content afterward).

Analysis starts once the meeting ends or the Notetaker is removed. During analysis, the meeting appears with an "analyzing" flag on the Past Meetings page.

The following settings can be changed from the Zoom portal, under the Meeting tab → Security section:

If you're not the admin of your Zoom account, some settings may be locked or hidden. If a setting isn't listed among your profile settings, ask your Zoom admin to unlock it for you.

The Notetaker joins Zoom calls from the web client. If End-to-end (E2EE) encryption is enabled, the Notetaker can't join — E2EE requires all participants to join from the Zoom desktop client, mobile app, or Zoom Rooms.

Because the Notetaker joins from the web client, if Join from your browser is disabled it won't be able to join.

By default, Zoom requires meetings to have at least one security option enabled.

If the Waiting Room is enabled, the Notetaker is placed in the waiting room when the meeting starts and waits up to 15 minutes to be admitted by the host. If it isn't admitted within 10–15 minutes, it leaves. If it's removed from the waiting room while waiting, it won't retry unless instructed via the control buttons. This may cause a small delay on join time.

If Allow participants to join before host is disabled, the Notetaker waits a maximum of 15 minutes for the meeting to start. If the host doesn't start the meeting within 15 minutes, the Notetaker gives up. This may cause a small delay on join time.

If the Meeting Passcode is enabled, then Embed passcode in invite link for one-click join must also be enabled. If embedding is disabled, attendees have to enter the passcode manually — and the Notetaker won't be able to join.

By default, the Notetaker joins unauthenticated. Two Zoom settings control whether authentication is required: Only authenticated meeting participants and webinar attendees can join meetings and webinars and Only authenticated users can join meetings from Web client. If either is enabled (see here and here), the Notetaker authenticates when prompted to log in. This may cause a small delay on join time.

By default there's no restriction on the region a participant joins from. However, your organization may have enabled this option to restrict access. If it's enabled, make sure Ireland is in the allowed regions list (or not in the blocked regions list — the second radio button in the dialog). The Notetaker joins Zoom meetings as a participant from Ireland, so it can't join if Ireland is blocked in your organization's Zoom settings.

If authentication is required and the Notetaker is removed from the meeting by the host (rather than via the control buttons on the Upcoming Meetings page), by default it can't rejoin that session using the same email address, though it can rejoin a future session. Enable Allow removed participants to rejoin so the Notetaker can rejoin the same session authenticated.

Zoom gives the host several ways to block access to participants during a live meeting.

If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app.

Related Articles