Google Meet has a few platform-specific behaviors that affect how the MeetGeek Notetaker joins and records your calls. This guide covers how joining works by default, the supported link format, and the Google Meet settings that can block or delay the Notetaker.
In this guide:
Defaults
By default, MeetGeek joins all scheduled Google Meet calls found in your calendar — both meetings you host and meetings where you're not the host. In many cases the Notetaker still needs to be admitted into the call by the host.
To record an instant Google Meet call now, copy the join link and paste it into the form on the Upcoming Meetings page or the Chrome Extension.
Note: To disable MeetGeek for all your Google Meet calls, select Don't join under Automatic Join on the Settings page.
Google Meet link validation
To be recognized by MeetGeek, the join link must have this format: meet.google.com/xxx-xxxx-xxx
The Google Meet link must be present in the location, description, or agenda field of the calendar event (or in the email body / text pasted into the ad-hoc form on the Upcoming Meetings page).
Note: If a calendar event contains multiple join links, MeetGeek can't tell which is correct — make sure the event contains only one valid Google Meet join link.
How the Notetaker joins, records, and analyzes
Joining the Google Meet call
The Notetaker joins Google Meet calls as a participant at the scheduled start time. You don't need to join yourself — it joins and records independently. By default, the Notetaker is named after you.
Note: The keyword "MeetGeek Bot" must remain in the Notetaker's name so it can tell real participants apart from bots and correctly detect the end of the meeting. On the Business plan, the name can be customized from the Settings page.
Recording the Google Meet call
The Notetaker waits up to 10 minutes for at least one non-bot participant to join before it starts recording. Once recording begins, it posts a recording disclaimer in the chat — your confirmation that recording started successfully. On the Business plan, the disclaimer message can be customized from the Settings page (it has a fixed beginning and customizable content afterward).
Analyzing the Google Meet call
Analysis starts once the meeting ends or the Notetaker is removed. During analysis, the meeting appears with an "analyzing" flag on the Past Meetings page.
Note: Occasionally the Notetaker may fail to detect that a meeting has ended if other "bot" attendees in the call were recognized as real participants. If this happens, the Pause button on the Upcoming Meetings page forces the Notetaker to leave and start analysis.
Troubleshooting Google Meet
The Notetaker shows it's recording, but I don't see the "admit" pop-up
If the Notetaker was sent to a Google Meet call but nobody saw it ask to be let in from the lobby, it's usually because the person watching isn't the host.
When someone else organized the meeting, only Hosts see the pop-ups to admit participants from the lobby. If no host is in the call yet, nobody sees the request to admit the Notetaker — the pop-up appears once a host joins.
Participants whose email is on the event invite can join with no host present, so invited attendees may join before the host and wonder why the Notetaker isn't joining.
This behavior can be configured (see Google's guide), but since you likely don't want to ask someone to change their Google Workspace settings, we recommend simply letting the host/organizer know you've invited the Notetaker. That avoids confusion without any settings changes.
Authentication (Optional)
The Notetaker joins as an unauthenticated guest. If it can't join, an admin setting may be blocking guest access. Here's how to allow guests to request permission to join, from your Google Meet admin panel:
Sign in to the Google Admin console with an administrator account. (A non-admin account can't access the Admin console.)
Go to Menu > Apps > Google Workspace > Google Meet.
Click Meet safety settings.
(Optional) To apply the setting to a department or team, select an organizational unit at the side. Show me how
Click Joining and select an Access type.
Direct link: admin.google.com/ac/managedsettings/725740718362/safetySettings. The screenshot below shows how the setting should look (Trusted or Open).
After applying the settings, try again with a new meeting and make sure you admit the Notetaker from the lobby.
Need Help?
If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app.
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