AI Meeting Minutes provides a simple and accurate overview of your meeting in a structured email. It's a fully automated summary email that appears in your inbox shortly after the call and includes:
a one-paragraph meeting recap
conversation highlights with main topics and action items
the link to the full video transcript
Let’s review AI Meeting Minutes in more detail
Once the meeting recording and transcription have been processed, you can find the auto-generated meeting minutes under the corresponding tab on the Meeting page.
The email is editable, except for the sender ("From" field), which will always be the same - [email protected].
The recipients ("To" field) include the email addresses of the participants in the meeting. However, you can also add users who were not on the call, but whom you still want to keep in the loop.
The body of the email is generated by AI and includes key details from your conversation, with action items, important points, and facts highlighted.
Sharing Meeting summaries with others
By default, meeting minutes are sent to every participant of the call within 5-10 minutes after the call ends, depending on the meeting duration.
Users on the Pro plan and above can control the sharing options in their account's settings while choosing between the following options:
send summary email to all participants
send summary email to myself only
send summary email to team members but not to customers
If you want to edit meeting minutes before sending them to participants, follow these steps:
Set your sharing preferences to "Send summary email to myself only" as the default.
Go to the meeting page and edit the minutes.
Verify that the recipients of the email are as desired.
Click the "Send" button, and the edited version of the minutes will be sent.
If you want to customize your summary email even further, you can remove MeetGeek branding and change it to your brand assets instead.
Related article: Branded emails
Custom summaries with multiple bots
Multiple bots can join a meeting if there are multiple attendees who have MeetGeek installed and their default join setting is set to register all the calendar events. The advantage of having multiple bots in the same meeting is that each MeetGeek user who attended the meeting receives his own custom summary and full control over the output in MeetGeek.
If you are not interested to have different summaries of the meeting for the people in your organization, the join-by-host control should be set to "Join only calendar events that I host" for all the people in the organization. Only one bot joins the meeting on behalf of the host.
If the host has enabled automatic sharing with the attendees, all the meeting attendees receive access to the same copy of the meeting in MeetGeek.