Groups in MeetGeek let you group members together and automatically share meeting recordings, transcripts, summaries, and highlights with each other. This guide covers how to create a group, share content (automated and manual), and review and search your group's meetings.
In this guide:
Create a group in MeetGeek
Open the Group Sharing tab and click Create group.
In the popup window, give your group a name and add members by entering their emails.
Each member receives an email invitation immediately. Until they accept, a red dot appears next to their name.
Set your group's sharing rules
Sharing rules control which meetings group members can see. Choose one of three modes:
Automated - apply a single rule to the whole group:
You share your meetings with others.
You view others' meetings, but they can't view yours.
Everyone can view everyone's meetings.
Custom - set visibility member by member. Tick the box next to each member to let them view others' meetings, share all their meetings, or both.
Manual - no automatic sharing. Meetings are shared only when you choose to. To share one, open it from the Meeting page, click Share Meeting, and type the group's name in the input box.
Review and search group meetings
Once your group is set up, you can filter your past meetings to see only your group members' meetings. Use Global search to find a specific moment or phrase discussed with your group, even when you don't remember which meeting it was in.
Tip: Use the group filter to check meeting insights at a group level, so you can improve meeting quality across any part of your company by adopting shared best practices and habits.
Why can't my group members see past meetings?
If your teammates joined a group but can't see past meetings under that group's filter, the meetings haven't been deleted - they're hidden by view permissions. By default, members of a group don't automatically have permission to view each other's meetings. You set that explicitly when you configure the group's sharing rule.
To restore visibility:
Go to Settings → Group Sharing in the MeetGeek web app.
Open the group where members can't see meetings.
Choose one of these sharing rules:
Automated → "Everyone can view the meetings of other members" — every group member sees everyone's meetings (simplest option).
Custom - tick the view checkbox next to each member who should see other members' meetings.
Save the group settings.
Past meetings appear under the group filter for each member as soon as the view permission is enabled. No data is lost - the meetings, transcripts, summaries, and highlights stay in the account regardless of permission state.
Note: Deactivating an account does not delete groups or meetings. If you attempted to deactivate and your group members lost visibility into past meetings, the cause is the view permission described above - not deletion. Reactivating or keeping the admin account active does not by itself restore visibility; the view permission has to be set on each group.
Need Help?
If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app.
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