The MeetGeek Desktop App records meetings directly from your computer — no Notetaker required. It captures audio, video, and screen locally across all major platforms (Zoom, Google Meet, Microsoft Teams, Webex, and more) and works for in-person conversations too. It also includes voice dictation: hold a shortcut, speak, and your words are typed wherever your cursor is. This guide covers installing, setting up, recording, dictating, and troubleshooting.
In this guide:
What is the MeetGeek Desktop App?
The MeetGeek Desktop App is a native application that records meetings directly from your computer, no meeting bot required. Unlike the standard MeetGeek Notetaker (which joins your calls as a participant), the Desktop App captures audio, video, and screen directly from your device, giving you full flexibility and privacy control.
It works across all major conferencing platforms — Zoom, Google Meet, Microsoft Teams, Webex, and more — and also supports in-person conversations.
Download the macOS version.
Download the Windows version.
How to download and install it
Go to meetgeek.ai/desktop-app.
Click Download.
Open the downloaded file and follow the installation instructions.
Sign in with your MeetGeek account (or create one if you don't have one yet).
Complete the one-time setup: grant MeetGeek permission to access your microphone and camera.
The desktop app currently supports macOS and Windows.
Setting up the app
1. Sign in
Open the MeetGeek Desktop App and sign in with your account. You'll be prompted to grant microphone permissions — this is required for recording.
On macOS, a short guided setup asks for Microphone, Accessibility (so MeetGeek can paste dictated text for you), and the 🌐 key setting if you use fn as your dictation shortcut. You can reopen it anytime from Settings → Finish setup.
To grant microphone access manually, go to System Settings → Privacy & Security → Microphone and enable MeetGeek.
2. Automatic meeting detection
Once you're signed in, the app runs quietly in the background and detects when a meeting is in progress. When it does, a notification appears asking if you'd like to start recording.
You can also start a recording manually at any time from the app.
Note: Detection is highly accurate but may occasionally trigger during non-meeting activity (calls, media playback, noisy environments). Always confirm the prompt before starting a recording.
The dock bar
The dock bar is a slim line on the edge of your screen. Hover over it to open its two actions: Dictate and Record. Tooltips show the shortcut for each.
Move it: press and hold the bar, then drag it to the bottom, left, or right drop zone. It remembers where you put it.
Multiple monitors: the bar follows your mouse to the screen you're using.
How to record meetings
Click Record on the dock bar or use the Toggle recording shortcut to start. The Pause and Stop controls open in their own small window that you can move anywhere; they close when the recording ends.
The app supports two types of recordings:
In-person meetings
The app uses your computer's built-in microphone to capture room audio — ideal for conference rooms, workshops, or on-site client meetings. For best results, place your laptop centrally and reduce background noise where possible.
Web meetings (without the Notetaker)
The app records audio from your online meeting locally, so there's no need to add the Notetaker to the call. This is useful when you want a lightweight recording experience, or when bots aren't permitted in a meeting.
This also covers platforms where the Notetaker can't join as a bot participant — for example, Slack Huddles and WhatsApp Desktop calls — since the Desktop App captures audio and video straight from your device instead.
Note: Notetaker controls (adding, removing, or managing the Notetaker) aren't available in the desktop app yet. To manage the Notetaker, use the Chrome Extension or mobile app.
Voice dictation
Type with your voice in any app — email, docs, chat.
Place your cursor where you want the text.
Hold the dictation shortcut and speak.
Release. Your text is typed in.
Default shortcut: fn or Ctrl + Option on macOS, Ctrl + Win on Windows.
Hands-free: double-tap the shortcut (or click Dictate on the dock bar), talk as long as you like, then press again to insert.
Note: If the text can't be typed into a field, it's copied instead and a notice tells you to paste it. Your previous clipboard is restored afterwards.
Dictation is on by default. To turn it off, go to Settings → Desktop App.
Keyboard shortcuts
Go to Settings → Keyboard shortcuts to change, turn off, or reset any shortcut. Combinations already used by your system or common apps are blocked and named (for example, "Cmd + V is Paste").
What happens after your meeting ends
When you stop recording, the app saves the file locally and automatically uploads it for processing.
If the upload fails - for example, due to a lost connection - you can retry it directly from the app.
Already have an audio or video recording from another tool? You can upload it from the Upload section of MeetGeek. Choose the meeting language and template, and MeetGeek generates the transcript and summary just like it does for a recorded meeting. Longer files take more time to process, and the file limits depend on your plan.
⚠️ Don't delete local recordings until the upload is confirmed. Removing the file before it's successfully uploaded will prevent the recording from being processed.
Accessing your meeting insights
Once processing is complete, you'll receive your results by email. You can also view insights anytime in the web app or mobile app.
Meeting insights aren't yet viewable inside the desktop app itself — this is planned for a future release.
Product availability
The following capabilities are currently available, with more enhancements continuing to roll out:
Area | Current status |
Supported platforms | macOS and Windows |
Authentication | Google, Outlook, Apple ID, SSO |
Notetaker controls | Upcoming meetings |
File uploads | Local file uploads supported |
Voice dictation | Push to talk and hands-free, in any app |
Dark mode | Toggle in the user menu |
If you need additional flexibility, the web app, Chrome Extension, and mobile app continue to provide full support alongside the desktop app.
Troubleshooting
The microphone isn't working
The microphone isn't working
Go to System Settings → Privacy & Security → Microphone and make sure MeetGeek has permission. On macOS you can also run the guided setup from Settings → Finish setup.
My dictated text didn't appear
My dictated text didn't appear
Some fields don't accept typed text, so MeetGeek copies it instead. Paste it with Cmd + V (macOS) or Ctrl + V (Windows).
The upload failed
The upload failed
Keep the local recording file and retry the upload from within the app. Don't delete the file until the upload succeeds.
Meeting detection triggered at the wrong time
Meeting detection triggered at the wrong time
This can happen during non-meeting audio activity. Simply dismiss the prompt — no recording starts without your confirmation.
Need Help?
If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app. You can also submit feedback here.
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