Your Preferences page is where you configure how MeetGeek behaves on every call — which meetings the assistant joins, how summaries are generated, who they're shared with, and how you receive updates. Preferences is organized into four tabs: Meeting Assistant, Sharing Preferences, Notification Preferences, and Account.
To open Preferences, click your profile menu in the top-right of the MeetGeek dashboard and select Settings.
On this page
Meeting Assistant — auto-join, exclusions, summary configuration, bot identity
Sharing Preferences — who receives summaries, meeting access, participant disclaimer, meeting layout
Notification Preferences — recurring email notifications and Branded Email
Account — timezone and account deactivation
1. Meeting Assistant
The Meeting Assistant tab controls how the bot behaves on every call: which meetings it joins, what it records, and how it summarizes them.
General settings
Main language — The default transcription language applied to your meetings.
Default template — The Meeting Template applied to a meeting when no other template matches.
Automatic template detection — When enabled, MeetGeek selects the best-fitting template per meeting based on the calendar event title and participants.
End-of-meeting reminder — A short audio cue the bot plays when a meeting is about to end.
Video recording — When enabled, MeetGeek records video in addition to audio.
🔄 Auto-Join Settings
Auto-Join controls which meetings the bot joins automatically from your connected calendar:
Join all meetings — Joins every meeting on your calendar.
Join when you're the host — Joins only meetings where you are the organizer.
Conditional joining — Sets different behavior for internal meetings (participants on your domain) versus external meetings (everyone else).
🚫 Exclusion Rules
Exclusion Rules tell the bot to skip specific meetings, even if Auto-Join would otherwise apply. You can exclude by:
Meeting title keywords — e.g., "1:1", "Private", or "Confidential".
Participant email addresses — Skip meetings that include specific people.
Domains — Skip meetings with participants from a given domain (e.g.,
@client.com).
📝 Meeting Summary Configuration
These settings control the depth and structure of every generated summary.
Summary Depth — How much detail the summary contains:
Concise — High-level overview only.
Detailed — Full breakdown of topics, decisions, and next steps.
Summary Layout — How the summary is structured:
Default layout — Balanced summary with key takeaways, action items, and insights.
Topic-oriented layout — Organized around the main discussion points and their related actions.
For richer customization per meeting type, use Meeting Templates instead of changing global summary settings.
🤖 Bot Identity
Personalize how the assistant appears to other participants on the call:
Bot name — The display name shown in the meeting (e.g., "Acme Notetaker").
Appearance — The profile image or avatar shown in the meeting tile.
Recording disclaimer message — A custom message the bot posts in the meeting chat the moment it joins, letting participants know the call is being recorded.
2. Sharing Preferences
The Sharing Preferences tab controls who receives your meeting summaries by email, who can access the meeting page in MeetGeek, and what participants see when they open it.
Who receives the summary email
Choose the default audience for your post-meeting summary email:
All participants — Everyone in the meeting.
Team members only — Participants on your email domain.
Only me — Just you.
📨 Outlook Compatibility Email
Enable Outlook Compatibility Email to ensure meeting summaries display correctly for recipients using Microsoft Outlook.
When this option is turned on, MeetGeek optimizes the formatting of summary emails to improve readability and consistency in Outlook.
🤝 Consent
The Consent settings control how participant approval is collected before or during a recorded meeting. This ensures transparency and gives organizers the option to require explicit acknowledgment from attendees.
Consent settings can be used to add an additional layer of control over recording awareness and participation permissions.
🔘 Consent Button (Participant Confirmation)
When enabled, MeetGeek can display a consent confirmation option for participants during the meeting. This adds a visible button that allows attendees to explicitly confirm their awareness and agreement to be recorded.
3. 📧 Branded Emails
Branded Emails allow you to customize the appearance of your meeting summary emails to match your organization’s identity.
When enabled, you can:
Add your company logo to summary emails
Customize brand colors used
Reinforce brand recognition for external participants receiving summaries
This feature helps ensure that every meeting summary feels aligned with your company’s visual identity and communication style.
4. Account
The Account tab is where you manage your timezone and the state of your MeetGeek account.
Timezone — Used for all meeting times, recurring digest schedules, and email send times.
Deactivate account — Closes your MeetGeek account. You'll be asked whether you also want to permanently erase all your data.
Deactivation is reversible only if you choose to keep your data. If you select "erase all data," the deletion is permanent.
Frequently asked questions
How do I change the meeting summary language?
Go to Settings > Meeting Assistant > Main language and select your preferred language. This applies to all new meetings going forward.
How do I stop the bot from joining a specific meeting or type of meeting?
Use Exclusion Rules under the Meeting Assistant tab. Add the keyword (e.g., "1:1" or "Confidential"), the participant's email, or the domain you want to exclude. The bot will skip any matching meetings automatically.
How do I change who gets the summary email?
Go to Settings > Sharing Preferences > Who receives the summary email and choose all participants, team members only, or yourself only. You can also override this on a per-meeting basis after the call.
Can I rename the bot or change its avatar?
Yes. Go to Settings > Meeting Assistant > Bot Identity and set the bot name and appearance. The new name is what participants see when the assistant joins the call.
How do I stop receiving emails from MeetGeek without losing my account?
Open Notification Preferences and turn off the specific notifications you don't want. Avoid the "unsubscribe" link in MeetGeek emails — that unsubscribes you from all emails, including meeting summaries.
How do I add my logo to the meeting summary emails?
Branded Email lets you do this. It's available as an add-on on Pro and Business plans, and is included in the Enterprise plan. Configure it under Notification Preferences > Branded Email.
How do I deactivate my account and delete my data?
Go to Settings > Account > Deactivate account. You'll be asked whether to keep your data or erase it permanently. If you erase your data, the deletion is irreversible.
That’s it — your Preferences are now fully configured to control how MeetGeek joins, records, summarizes, and shares your meetings. These settings ensure every call is handled consistently, securely, and in line with your team’s needs.
You can always return to Preferences to adjust behavior as your workflows evolve or to fine-tune how summaries and notifications are delivered.