On this guide, we walk through each setting that can be configured and replicated across your organization.
Defining Org-Wide Settings
This is defined upon request, all settings can be reviewed here: https://app2.meetgeek.ai/settings
The admin can set it up on their own account so the account manager can replicate it to all users under the organization
Settings can be locked upon request, preventing members from overriding them individually. Any new user joining the organization will automatically inherit the configured settings from day one.
What can be replicated?
The following settings can be configured and replicated across all members of the organization.
Language | Recording Disclaimer |
Template | General Meeting Access |
Auto-join | Email Summary Sharing |
Summary Depth | Recording Notifications & Consent |
Bot Appearance | Email Recap |
Meeting Language
Set the default language for all meetings across your organization. This ensures that transcripts and summaries are generated in the chosen language.
Meeting Template
Define the default meeting template to be applied to all meetings within your organization.
Automatic Join
Control how the Meeting Assistant behaves across all members of your organization by default:
Internal meetings: join all meetings, only the ones you're the host, don't join.
External meetings: join all meetings, only the ones you're the host, don't join.
This setting helps standardize meeting coverage across your organization and reduces the need for individual configuration.
Summary Depth
Set the default level of detail for meeting summaries generated across your organization:
Option | What it does | Best for |
Concise | High-level overview of the meeting. | Quick reference, busy stakeholders. |
Detailed | Full breakdown of topics, decisions, and next steps. | Complex meetings, project tracking. |
Bot Appearance
Customize how the Meeting Assistant appears in calls for all members of your organization:
Setting | What it does |
Bot name | Sets a default display name for the assistant across all team members' meetings (e.g., your company name or a branded assistant name). |
Appearance | Defines the default profile image displayed by the bot when it joins a meeting. |
Recording Disclaimer
Set a default message that the Meeting Assistant automatically posts in the meeting chat as soon as it joins a call. This message informs participants that the meeting is being recorded or that notes are being taken.
General Meeting Access
Define the default access level for meetings across your organization:
Option | Who can access the recap |
Anyone with the link | Any person who receives the meeting link. |
Private | Only the meeting owner. |
Restricted | Meeting participants or people explicitly shared with. |
Email Summary Sharing
Control who receives the meeting summary email by default for all members of your organization:
Option | Who receives the summary |
All participants | Everyone who attended the meeting. |
Team members only | Participants who share the same domain as the meeting host. |
Host only | The meeting owner exclusively. |
Recording Notifications & Consent
Configure how your organization handles recording notifications and participant consent:
Setting | What it does |
Email disclaimer | Sends an automated email to participants before the call. Can be timed 1 day, 1 hour, 30 min, or 15 min ahead. |
In-meeting disclaimer | Posts a recording notice in the meeting chat as soon as the bot joins. |
You can also enable a consent button in the disclaimer email, allowing participants to formally acknowledge the recording before the call starts.
Email Recap of Previous Recurrent Meeting
When enabled, participants in a recurring meeting series receive a summary email before the next session, highlighting the key points, decisions, and action items from the previous meeting. This helps everyone come prepared and stay aligned across sessions — particularly useful for weekly syncs, stand-ups, and sprint reviews.
By configuring Org-Wide Settings, administrators can ensure that MeetGeek operates consistently and professionally across the entire organization — reducing the need for individual setup while maintaining full control over data privacy, branding, and meeting workflows.
Related article: For individual account configuration, see Account Preferences.