Org-Wide Settings let an admin configure MeetGeek once and replicate it across every member of the organization — language, templates, auto-join rules, branding, privacy, and consent. This guide walks through each setting you can standardize.
In this guide:
How org-wide settings are defined
Org-wide settings are enabled on request. An admin configures the settings on their own account at app.meetgeek.ai/settings, and the account manager replicates that configuration to every user in the organization.
Note: Settings can be locked on request, preventing members from overriding them individually. Any new user joining the organization automatically inherits the configured settings from day one.
What can be replicated
The following settings can be configured and replicated across all members of the organization:
Language | Recording Disclaimer |
Template | General Meeting Access |
Auto-join | Email Summary Sharing |
Summary Depth | Recording Notifications & Consent |
Notetaker Appearance | Email Recap |
Meeting Language
Set the default language for all meetings across your organization, so transcripts and summaries are generated in the chosen language.
Meeting Template
Define the default meeting template applied to all meetings within your organization.
Automatic Join
Control how the Notetaker behaves across all members of your organization by default:
Internal meetings: join all, join only when you're the host, or don't join.
External meetings: join all, join only when you're the host, or don't join.
This standardizes meeting coverage across your organization and reduces the need for individual configuration.
Summary Depth
Set the default level of detail for summaries generated across your organization:
Option | What it does | Best for |
Concise | High-level overview of the meeting. | Quick reference, busy stakeholders. |
Detailed | Full breakdown of topics, decisions, and next steps. | Complex meetings, project tracking. |
Notetaker Appearance
Customize how the Notetaker appears in calls for all members of your organization:
Setting | What it does |
Notetaker name | Sets a default display name for the Notetaker across all team members' meetings (e.g., your company name or a branded name). |
Appearance | Defines the default profile image the Notetaker displays when it joins a meeting. |
Recording Disclaimer
Set a default message the Notetaker posts in the meeting chat as soon as it joins, letting participants know the meeting is being recorded or notes are being taken.
General Meeting Access
Define the default access level for meetings across your organization:
Option | Who can access the recap |
Anyone with the link | Any person who receives the meeting link. |
Private | Only the meeting owner. |
Restricted | Meeting participants or people explicitly shared with. |
Email Summary Sharing
Control who receives the meeting summary email by default for all members of your organization:
Option | Who receives the summary |
All participants | Everyone who attended the meeting. |
Team members only | Participants who share the same domain as the meeting host. |
Host only | The meeting owner exclusively. |
Recording Notifications & Consent
Configure how your organization handles recording notifications and participant consent:
Setting | What it does |
Email disclaimer | Sends an automated email to participants before the call. Can be timed 1 day, 1 hour, 30 min, or 15 min ahead. |
In-meeting disclaimer | Posts a recording notice in the meeting chat as soon as the Notetaker joins. |
You can also enable a consent button in the disclaimer email, letting participants formally acknowledge the recording before the call starts.
Email Recap of Previous Recurring Meeting
When enabled, participants in a recurring meeting series receive a summary email before the next session, highlighting the key points, decisions, and action items from the previous meeting. This helps everyone come prepared and stay aligned across sessions — especially useful for weekly syncs, stand-ups, and sprint reviews.
With Org-Wide Settings configured, MeetGeek runs consistently across the entire organization — reducing individual setup while keeping full control over data privacy, branding, and meeting workflows.
Need Help?
If you have any questions or need assistance, reach out at [email protected] or use the chat messenger in the MeetGeek app.
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